Virtual Assistant

Aurora is looking for a Virtual Assistantto support our Australian Advisory team (remote, Philippines-based)

We are looking for a Virtual Assistant to provide high-quality administrative and coordination support to multiple stakeholders based in Sydney and Melbourne. This role is focused primarily on diary management, travel coordination, and day-to-day administrative support for senior Advisory team members.

The role is well suited to an experienced Virtual Assistant or Executive Assistant who is highly organised, service-oriented, and comfortable supporting multiple stakeholders across multiple time zones. The successful candidate will be proactive, detail-oriented, and confident managing competing priorities in a fast-paced, professional services environment.

From its academic roots, Aurora Energy Research has grown to become the largest dedicated power market analytics company in Europe, providing data-driven intelligence for strategic decisions in the global energy transformation. We are a diverse team of over 400 experts with vast energy, financial and consulting backgrounds, covering power, hydrogen, carbon and fossil commodities.

We are active in Europe, Australia and the US, working with world-leading organisations to provide comprehensive market intelligence, bespoke analytic and advisory services, and cutting-edge software. We are a thriving, rapidly growing company with offices across the globe and more opening soon. We currently serve over 600 of Europes most influential energy sector participants, including utilities, investors, and governments, and expect to continue to grow rapidly, adding new countries and products to our portfolio.

Providing diary and calendar management support for Sydney- and Melbourne-based

Advisory stakeholders, including scheduling internal and external meetings across

Coordinating domestic and international travel arrangements for Advisory team

members, including flights, accommodation, and ground transport.

Managing meeting logistics such as video conferencing links, agendas, and follow-up

Supporting ad hoc requests such as restaurant bookings, client dinners, off-site

Acting as a reliable point of contact to ensure smooth day-to-day administrative

support for the Australia Advisory teams.

Monitoring inboxes and assisting with meeting coordination and scheduling requests.

Preparing, formatting, and collating documents and presentations using Word, Excel,

Supporting and coordinating the internal activities of the Advisory team such as internal events, off-sites, and trainings.

Supporting expense claim preparation and submission in line with internal processes. Maintaining accurate records, trackers, and simple reports (e.g. travel schedules,meeting logs).

Providing general administrative support to the Advisory team as required.

The opportunity to contribute to a rapidly growing international business

A dynamic, intellectually stimulating and demanding yet supportive environment

A collaborative and inclusive global team culture

Competitive compensation aligned with experience and local market benchmarks

Opportunities to develop skills through exposure to senior stakeholders and complex

Working hours will align primarily with the time zones of supported stakeholders (Australian Eastern Time), with some flexibility required.

The Company is committed to the principle that no employee or job applicant shall receive unfavourable treatment on grounds of age, disability, gender reassignment, race, religion or belief, sex, sexual orientation, marriage and civil partnership and pregnancy and maternity.

2–5+ years experience as a Virtual Assistant, Executive Assistant, or similar

Proven experience supporting multiple stakeholders simultaneously

Strong diary management and travel coordination experience

Excellent organisational skills with high attention to detail

Strong written and verbal communication skills in English

Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and virtual

Reliable, discreet, and service-oriented approach

Experience supporting senior leaders or Advisory / consulting teams

Experience working with global teams across multiple time zones

Familiarity with expense management or internal administrative systems

Proactive mindset with the ability to anticipate needs and solve problems

The successful candidate would start 1 April 2026. We will review applications as they are received. Salary will be competitive with experience.

Originally posted on Himalayas