Accounting Assistant / Accounts Payable Specialist (Loan Vison, Bookkeeping, and

• Receive, review, verify, and reconcile vendor invoices for accuracy and proper approval.
• Perform three-way matching between invoices, purchase orders, and receipts.
• Code invoices to the general ledger and appropriate cost centers.
• Prepare and process vendor and employee payments, including ACH, check, and wire payments.
• Calculate and process commissions as required.
• Assist with payment runs and post-payment review.
• Set up new vendors, utility accounts, and recurring payments.

• Reconcile vendor accounts, credit card statements, and expense reports on a monthly basis.
• Maintain accounting ledgers and verify account transactions.
• Assist with month-end closing activities, including accruals, reconciliations, and financial reporting.
• Research discrepancies and prepare adjusting entries as needed.

• Support biweekly payroll processing.
• Review and reconcile employee expense reports and ensure proper documentation is maintained.

• Manage the accounts payable inbox, responding to inquiries in a timely and professional manner.
• Work directly with vendors and internal teams to resolve invoice discrepancies or payment issues.
• Escalate issues requiring support to the Assistant Controller as appropriate.

• Maintain accurate, organized, and auditable AP and accounting documentation.
• Save, sort, and audit receipts and supporting documents.
• Assist with compliance requirements, including 1099 preparation and reporting.

• Compile basic financial, accounting, and audit-related reports as requested.
• Participate in special projects and perform other duties as assigned by the accounting team.

• Associate’s degree in Accounting or a related field, or equivalent combination of education and experience.
• 1–3 years of experience in Accounts Payable or accounting support roles (mortgage or loan industry experience preferred).
• Proficiency in QuickBooks Desktop/Enterprise.
• Experience with Loan Vision preferred.
• Strong Microsoft Excel skills, including data entry, formulas, sorting, and basic reporting.
• Experience with invoicing, billing workflows, and sales order entry.
• Strong attention to detail and ability to maintain accurate financial records.
• Ability to manage email inboxes, digital filing systems, and virtual documentation.

• Above market salary
• HMO on Day 1 for principal and two dependents
• Government-mandated benefits
• Performance-based Incentives
• Quarterly Company Events
• 1,000 PHP De Minimis
• Equipment and software provided

Originally posted on Himalayas