Data Entry Specialist

Position Type: Full-Time, Remote
Working Hours: U.S. Business Hours

We’re hiring a Data Entry Specialist to ensure critical business data is accurate, complete, and always up to date across systems.

This role is responsible for data accuracy, consistency, and reliability — directly impacting decisions across finance, sales, operations, and leadership.

If you’re detail-obsessed and catch mistakes others miss, this role fits you well.

• Enter and update records in:
• Salesforce
• HubSpot
• Airtable
• Excel / Google Sheets
• Cross-check entries against:
• Invoices
• Contracts
• Customer and HR records
• Identify and fix:
• Duplicate records
• Missing data
• Formatting inconsistencies

• Standardize datasets using:
• Filters
• Pivot tables
• Formulas
• Apply consistent:
• Naming conventions
• Categories
• Data structures
• Perform weekly audits to maintain data quality

• Organize and maintain files in:
• Google Drive
• Dropbox
• Microsoft SharePoint
• Ensure all files are:
• Structured
• Searchable
• Version-controlled
• Audit-ready

• Generate daily/weekly reports:
• Transaction logs
• Status updates
• Data audit summaries
• Support:
• Finance (AR/AP entries)
• Sales (lead/contact updates)
• HR (employee records)

• Maintain strict confidentiality of sensitive data
• Ensure compliance with:
• GDPR
• HIPAA
• CCPA

• Identify recurring data issues
• Recommend:
• Automation opportunities
• Better templates
• Improved workflows
• Help reduce manual errors over time

• You notice errors instantly
• You are highly consistent and disciplined
• You are comfortable with repetitive, high-volume work
• You take ownership of data accuracy

• 1–2 years of data entry, clerical, or admin experience
• Strong proficiency in:
• Excel / Google Sheets (filters, pivots, formulas)
• Experience with CRMs like:
• Salesforce or HubSpot
• High typing speed with strong accuracy
• Strong attention to detail

• Experience in high-volume environments (finance, e-commerce, healthcare)
• Basic SQL or scripting knowledge
• Familiarity with data cleaning tools
• Exposure to compliance-heavy workflows

• Enter and update data across CRM and spreadsheets
• Audit records for accuracy and completeness
• Clean datasets (duplicates, missing fields, formatting)
• Cross-check data with source documents
• Generate reports for internal teams
• Organize and maintain digital records

In short:
You ensure the business can trust its data 100% of the time.

• Typing accuracy ≥ 98%
• Error rate < 1%
• Same-day or next-day data updates
• Reports delivered on time
• Clean, structured, audit-ready datasets

• Clear, structured work environment
• High ownership over data quality
• Direct impact on business decisions
• Opportunity to grow into:
• Data Analyst
• Operations Analyst
• Reporting Specialist

• Care about precision
• Work fast without sacrificing accuracy
• Take pride in clean, organized data

Originally posted on Himalayas