Executive Assistant

Where you can work from: Remote — United States onlyUnited States
Salary: Salary not disclosedThe employer did not publish a range. We do not estimate one.
Job type: Full-time
Experience: Mid level

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Job description

Category: Management

Location:

Please note: We are not actively hiring for this position at the moment, but we are accepting applications for future openings.
Are you highly organized, proactive, and passionate about helping leaders perform at their best? Do you thrive in fast-paced environments and love creating structure out of chaos? If you’re a natural multitasker who enjoys both strategy and execution, this role is for you!

We are looking for a detail-oriented and dependable Executive Assistant who can provide high-level administrative support to our Brand Director. You’ll serve as a strategic partner in managing operations, facilitating communication, and ensuring the smooth flow of daily business activities.

Key Responsibilities

Act as the main liaison between the assigned Director, management team, and clients to ensure smooth communication and task alignment.

Manage the Director’s calendar and email: schedule meetings, organize labels, flag urgent items, and maintain inbox order

Oversee Asana management, including creating templates, dashboards, and monitoring overdue tasks and bandwidth issues.

Maintain and update the Husk Management Sheet, ensuring data accuracy across trackers, reports, and retention logs.

Audit project boards and ensure deliverables, tasks, and milestones are completed accurately and on time.

Prepare and organize weekly Pod Meeting notes, milestone updates, and company-wide reports.

Draft and proofread internal and client communications, presentations, and emails for the Director.

Track and update sales, upsells, cancellations, and retention data in coordination with the Brand Director.

Support company events, team syncs, and follow-ups on key organizational initiatives.

Anticipate the Director’s needs, proactively resolve issues, and help optimize team workflows for efficiency.

Requirements

At least 1 year of experience as an Executive Assistant, Project Coordinator, or similar role.

Strong familiarity with Asana, Google Workspace, and project management tools

Excellent written and verbal communication skills.

Strong organizational and time management abilities — able to handle multiple tasks efficiently.

Comfortable working in a fast-paced, ever-changing environment.

High attention to detail and ability to anticipate needs before they arise.

Experience working remotely and managing schedules across time zones.

Basic understanding of Amazon Seller Central or eCommerce operations (a plus but not required).

Proactive, resourceful, and solution-oriented mindset.

Must be tech-savvy and capable of learning new systems quickly.

Technical Requirements

A computer with dual monitor setup is required

Computer with at least 8GB of RAM

Must have at least 25 MBPS internet speed

Camera with at least 1080p resolution

Benefits

40 hours a week, 8 hours a day

Competitive salary base

Permanent work-from-home setup

Unlimited FREE access to MAG School courses and SOP Library

Work schedule is in Eastern Standard Time (EST), Monday-Friday only

Opportunities for professional development and career advancement

Details

Originally posted on Himalayas

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Job availability & source

Still listed on the employer's own board at our last check, 3 days ago

This job was originally posted by the employer or source shown below. We re-check the original listing regularly to keep its availability current, and send you straight to it to apply — we never sit in between.

Source: Himalayas
Posted by the employer: 21 Oct 2026
First seen by us: 21 Oct 2026
Last checked: 22 Oct 2026

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via Himalayas · Himalayas

Job type: Full-time
Location: Remote — United States only
Applied from here: Be the first

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