Program Manager

Schedule: 9-day fortnight, 36 hours a week

Resources Legacy Fund builds the architecture behind lasting environmental progress. From climate resilience to land and water conservation to community well-being, we help visionary ideas take shape—offering the steady support and strategic know-how to turn complex challenges into collective victories.

We deliver transformative outcomes for our planet and its people through trusted partnerships and creative campaigns. Rooted in California and expanding across Western North America and beyond, we have a 25-year track record of supporting initiatives at every scale. We also host fiscally sponsored projects that reach across the globe, reinforcing the efforts of change makers worldwide.

Addressing three interconnected crises — climate change, biodiversity loss, and environmental injustice — requires creativity, collaboration, and fast reflexes. With deep operational expertise and the confidence of donors and partners, we enable lasting solutions to rise.

RLF’s Hawai‘i program supports programs, policy change, and increased public funding outcomes for clean energy, climate resilience, nearshore marine conservation, and reforestation across Hawai‘i. Our program engages in coalition-building, policy development, advocacy, capacity-building, and grantmaking. We work at a statewide scale and partner with state and county agencies, nonprofit conservation and community organizations, and landowners, and we house coalitions that work collaboratively to advance conservation, climate, and community priorities.

We seek a highly organized, collaborative, and proactive Program Manager to provide programmatic support across RLF’s Hawai‘i initiatives. Program Manager duties span a range of activities and include supporting coalitions and partnerships, facilitating meetings, planning events, managing projects and timelines, contributing to strategy development, creating materials, and overseeing grants and contracts.

This position is full-time, exempt, and reports to the Hawai’i Director. The position is based in Hawai‘i and requires periodic travel throughout the state, ranging from occasional to several trips per month depending on business needs, as well as limited domestic travel as needed to fulfill job duties.

DUTIES INCLUDE:

• Develop and maintain mutually supportive working relationships with staff, coalition partners, and contractors to advance RLF’s and the Hawaiʻi Program’s mission, vision, and aligned values.

• Oversee and improve program management for the Hawai‘i team. This includes creating and implementing systems to ensure the team meets milestones and deadlines on significant projects, budget management support, and management of tracking and reporting toward program progress.

• Organize and, where appropriate, facilitate virtual meetings (internal or external) or in-person convenings. Work with staff and partners to research, prepare, and assemble materials for meetings. Ensure meetings have clear agendas, timelines, and outcomes and circulate necessary materials in advance of meetings.

• Convene staff and consultants to track progress and address program issues. Maintain regular communication with consultants and contractors to monitor timelines, identify challenges, and facilitate follow-through on agreed-upon activities.

• Assist in creating materials for presentations (including reports, maps, tables, graphs, database reports, and PowerPoint presentations) to the Board, partners, and funders.

• Coordinate with staff to develop internal and external written program materials (e.g., one-pagers, presentations, program summaries, or reports, etc.).

• Support program staff with strategic planning and program development and implementation.

• Maintain documentation systems, including shared files, contact lists, project trackers, and other program records.

• Help manage a portfolio of contracts and grants, including coordinating with contractors and grantees to track timelines, deliverables, and reporting requirements, and coordinate with other staff in managing program budgets.

• Support, participate in, and/or staff (consultation, facilitation, convening, etc.) policy coalitions and other collaborative efforts in climate policy, ‘āina stewardship, and public funding.

• Assist in refining strategies, designing contracts and grants, conducting due diligence, and working with potential grantees and contractors to develop proposals and scopes of work.

• Synthesize reports and deliverables and work with staff to develop grant proposals and reports for funders that document project and program activities, progress, outcomes, and impacts achieved.

• Review and provide feedback on funder and grantee proposals managed by colleagues.

• Represent RLF’s Hawai‘i team at in-person convenings as needed to fulfill duties.

• Perform policy research and analysis and prepare and review documents as requested.

• Remain current on emerging issues and trends in climate and conservation.

• Perform other duties and special projects as assigned.

QUALIFCATIONS:

Note: These qualifications are guidelines, not hard and fast rules, so if you have 75% of the qualifications listed, we encourage you to apply. Experience can include paid and unpaid experience, including volunteer work and lived experiences that helped you to build the competencies, knowledge, and skills needed for this position. Applying gives you the opportunity to be considered.

• 3+ years' work experience in public policy, climate change, natural resource stewardship, or related fields.

• Strong work ethic, good judgement, attention to detail, and a consistent commitment to thoroughness and quality.

• Facilitation experience and/or interest and willingness to learn facilitation and meeting management skills.

• Exceptional project management and organizational skills and the ability to manage extensive documentation and written information.

• Positive attitude and commitment to being part of and building a positive work environment.

• Excellent interpersonal skills, collaborate well with others, and can represent and speak on behalf of RLF with audiences including policymakers, donors, grantees, and consultants.

• Creative and flexible self-starter who can anticipate and respond to rapidly changing priorities, objectives, and situations.

• Ability to analyze and synthesize information from multiple sources into a lucid, cohesive written product, with an understanding of tone, style, and audience.

• Outstanding editing skills. Critical eye for grammar, punctuation, and syntax.

• Ability to perform responsibilities with a high degree of judgment, discretion, accuracy, and attention to detail.

• Flexibility in working style, marked by an ability to work closely with a wide range of personality and organization types and teams.

• Capacity to respond rapidly and appropriately to changing priorities, objectives, and situations.

• Sufficient technological ability and commitment to learn and consistently use RLF’s preferred information management and communication tools and adhere to confidentiality policies and procedures.

We are committed to providing a work environment free from discrimination, where all team members feel valued, respected, and included. We know that our work is enriched by the varied voices and perspectives of every staff and board member, so we are committed to making an earnest effort to recruit, welcome, train, develop, and retain talented individuals from all backgrounds. We believe that a welcoming culture expands our creative capacity to do our work and achieve greater outcomes for people and the natural world.

Program Manager starting salary range is $94,000-$104,000. Salary commensurate with related work experience and qualifications.

We have an alternate Fridays off work schedule and offer a comprehensive benefit package including medical, dental, and vision insurance, 401k plan with a 5% match, and generous paid time off. RLF also offers a technology allowance, student loan repayment assistance, the Calm app, mental health benefits and approximately 16 paid holidays per year.

Please provide a resume and cover letter explaining how your skills fit this position.

November 4th– Recruitment launches

November 18th– Application deadline (applications received after this date may still be considered)

Early December – Screening interviews

RLF participates in E-Verify, you can review the information here and here.